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Submitted by: John Arthur
As an event planner, you know that often the key to a successful conference or corporate event is finding the ideal conference venue for your corporate events.
Firstly, a corporate event can act as a great team building exercise within your company that will help keep employees motivated and on their toes. Secondly, it builds awareness amongst customers and clients on your company s brand and can be vital for a company s growth. This is why conference venues or meeting venues become an essential make-or-break element of a corporate event.
One of the best measurements in a conference venue s effectiveness is if it satisfies the majority of the people involved. The more people that are satisfied by the conference venue, the better the corporate event will proceed. Naturally, the content and effectiveness of your event is extremely important, however setting the right mood by using the perfect venue will be half the battle won.
Here are other measures to help you effectively find conference venues or meeting venues for corporate events:
Look At Previous Corporate Events
If the company has had corporate events in the past, secure a listing of their previous conference venues or meeting venues. Then find out if there has been any repeat business to these venues, this is a great indication that the venue has pleased both you and your attendees.
Find out the Budget
Find out the company s budget so you can have an estimated amount to work around. Itemise particulars in your budget list to avoid blowing the budget if unexpected bills come in.
Consider the Location
Location is a very important aspect, so you must consider the following:
Proximity
Make sure that conference venues meet the needs of the corporate events. For example if foreign delegates are expected, place the corporate event in a convenient location near the attendees accommodations. If the company is targeting a wider range of customers, you should look for conference venues that are easily accessible to a wider range of people, for example the venues proximity to public transport and taxi ranks.
Venue Size
This is another aspect you need to consider. Make sure that the venue is neither too small, making the area too cramped for the guests involved, nor so big that it gives the impression that the event is not very well-attended.
Setting
Generally, corporate events are best held in a venue that the event can take place without interruption from the general public. This can be achieved by choosing venues which offer all amenities, meeting rooms etc. in the one facility, however depending on the size of your corporate event and budget you may have some limitations to deal with.
Use Your Imagination
If you are holding a themed corporate event you should look for conference venues that will accommodate a themed party. It is best to check out if the venue can accommodate a stage, lighting etc., so that you can work with the venue to create a fabulous experience for your attendees. The venue will have experience with all sorts of different conferences so it might be worthwhile bouncing some ideas around with them.
Research the Internet
More and more conference venues are going online, making the search for a venue a lot easier and sometimes harder, as there are too many to choose from. How do you know that the promises and photos on the website are true indication of the conference venues facilities and service? Use your common sense and rely on word of mouth or contact one of many companies that do all of the legwork for you, from searching for the most suitable venues to booking your chosen venue for you. All you need to do is input your requirements making the task of finding a conference venue extremely hassle-free!
About the Author: Business Retreats Australia (
businessretreats.com.au/
) has over 20 years of experience in the corporate conference industry. We developed the most comprehensive database of meeting venues for all your corporate events,as well as access to great conference venues in Melbourne.
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